Systemization for All—How Software Can Revolutionize Your Maid Service Cleaning Business

Every second counts when you’re a maid service business owner, which means it’s crucial to find ways to reduce redundancy and increase efficiency. Whether you’re working with one employee or 100, cleaning a skyscraper or a single kitchen, the best way to ensure your business is running like a well-oiled machine is to find innovative ways to implement systems.

You don’t need to be an expert to get started. With the right software, everything from booking appointments, to processing payments, to tracking your website traffic can be streamlined and perfected.

You Already Rely on Systems—Become a Maven.

Believe it or not, systems already impact many aspects of your day-to-day life. In a typical morning alone, you’re already working with (and benefiting from) systems. Almost everything you do just to start your day is governed by a system. Think about:

● The mail that comes to your door
● News you read to stay up-to-date about current events
● The entire supply chain that puts food in your fridge and breakfast on your plate

When you think about it, systems are a key reason why societies function effectively. When you start to apply this mindset to your business, the results are transformative.

“Every system is perfectly designed to get the results it gets.”
– W. Edwards Deming

There’s almost no better example of the power of systems than the work of W. Edwards Deming. As an American engineer, Deming is known for revolutionizing the automobile industry in Japan, and he’s largely thought of as a driving force behind Japan’s post-WWII “economic miracle.”

Why was Deming’s workable to revitalize an entire country’s economy? Because it relied on systems. While American automakers scoffed at Deming’s approach, their Japanese counterparts embraced it—with stunning results.

Why Do We Resist Systems? What Happens Without Them?

The most successful companies, athletes, and governments rely on systems. Yet, many people resist them. False beliefs that lead to this detrimental phenomenon include the ideas that systems are mundane and limiting.

The reality is, systems allow you to be more creative and forward-thinking. Let’s take a look at how:

● Broader Bandwidth — Without systems, small details can bog you down.
When you establish efficient processes to take care of the nitty-gritty, you
open yourself up to take on more business.
● Freedom to Focus — Systems give us a sense of structure. When you know
what to expect in a typical day or week, you’ll alleviate some of the stress that
comes from having to expect the unexpected.

Many entrepreneurs push forward without a system until they feel so overwhelmed that they can’t deal with the chaos any longer. Choosing the right software can help you keep the vision you have for your business clear.

Systems matter. Now what?

A great first step is to pick one area of your business to systematize, such as:

● Financial transactions – how to do a bank deposit, run payroll, & how to
process payables
● Operational logistics – how to load vehicles, how to set up workplaces, & how
to clean a bathroom, kitchen, etc.
● Dispatching work – scheduling, calendar management, & matching the right
employee to each job
● Marketing – social media posts, email blasts, & promotions

Today, robust software is designed to help your cleaning business thrive, and it’s never been easier to integrate this useful technology into your existing business infrastructure. Plus, your customers will appreciate how much easier it is for them to use your services.

How to Set Your System Up For Success

When you begin using software to implement systems, a few simple action items can make a world of a difference when it comes to ensuring they work properly:

● Sell (and train) your employees on the system first
● Continuously monitor your system’s results to see where you can make
● Since software codifies the process, let it handle the heavy lifting

The Results Will Speak for Themselves

Setting up effective systems takes hard work and dedication. But so does running a business. Adding systems will only make your life easier down the line. At the end of the day, it’s an effort to reduce effort. Once you see the results, you’ll never go back to your old ways.

The best part is, your momentum is only going to build, and you’ll find yourself looking for ways to improve each and every facet of your maid service cleaning business. As a leader, your job is to steer your company in the right direction—and you can consider software-led systems as your ultimate guide.